Enabling organizations to control the lifecycle of files
The ownCloud File Lifecycle Management enterprise extension makes compliance with data protection regulation straightforward and also helps save storage space. It enables organizations to automate the rules-based archiving and deleting of files as required by a number of different regulations. The extension archives, retains and then deletes files based on the time passed since their upload date. Optionally, archived files can be recovered.
When a file is uploaded, it is archived after a set use period, defined in days. Then, after another set period of time, the file is automatically deleted. To bring a file back from archive, users can restore files in self-service (soft policy) or request file restoration through an admin or group admin if the capability is restricted (hard policy). After restoration, the file is available again until the set use period expires anew and the file is automatically archived. The extension integrates seamlessly with the activity stream as well as the audit extension. All actions are logged so you can see who did what in which file or folder. The logs can be audited for security and compliance and, if needed, be shared with e.g. the data subject as specified in GDPR and similar legislation.